This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
The role:Another exciting opportunity has arisen within an established team, as we seek to appoint a new Operations Maintenance Coordinator. The successful applicant will be responsible for the safe and efficient coordination of bulk fuel operations and maintenance planning at several Royal Air Force Stations, in the Central / Southern areas of England.
Working for the OPA (Oil &Pipelines Agency) you will be the primary interface between the RAF Fuels Operating Authority, the DIO (Defence Infrastructure Organisation) and the MMO (Maintenance Management Organisation). Acting as the site fuels specialist your primary focus will see you look to optimise the operation and maintenance of the fuel’s infrastructure, ensure the delivery of aviation fuel on time, within specification, while maintaining the infrastructure in a safe and compliant state.
You will be expected to work as part of an established team, developing common processes and if required, support operations at RAF Stations outside of their allocated cluster. This role will report to the OPA Air Command Team Manager.
The role will involve regular travel of 2 to 3 days per week (maximum) with the potential for up to 2 overnight stays dependant on the applicant’s geographical location. Therefore, a full (preferably clean) driving licence is essential for the successful candidate.
Responsibilities include:
Coordinate maximum operational availability of the fuel assets; while ensuring they are maintained to recognised industry and MOD standards, ensuring planned preventative maintenance is delivered efficiently.
To act as the Delegated Authority on behalf of RAF HQ Air / DIO at the respective sites.
Advise and support to DIO and the OA (Operating Authority), analysis of all PPM schedules, reports, and certification, and to advise on recommendations and remedial works identified within PPM reports.
Review of all statutory inspection reports from DLSR (Defence Land Safety Regulator) Op Assure F&G (Op Assure Fuel and Gas) and Professional Inspector(s).
Contribute to and be prepared to chair the (short, medium, and long term) maintenance planning meetings with the OA, DIO, and MMO to meet the above goals.
Actively develop, progress, and manage all SON’s (Statements of Needs) and escalate to the Team Manager should further Engineering diagnostics or Process Safety input be required.
Work on effective application of the Safe Systems of Work (JSP 317, 375) with the resident AE and AP in order to maximise safe delivery of planned works.
Minimise unplanned BFI outages through the application of an evergreen BFI Shutdown scope of work.
Review and challenge (where applicable) any proposed changes to original design of plant.
Take part in HAZOP (Hazard Operability Studies), pushing requests for process safety or engineering assurance input through the Team Manager to SMEs within the OPA.
Review and facilitate investigation into losses of primary containment, contribute towards safety reports.
The candidate: Candidates should have an HNC (or equivalent Level 5) or be able to demonstrate a higher level of industry experience. Previous working knowledge of working in Airport or Oil Terminals/Refineries and or maintenance processes is highly desirable but not essential. Experience in implementing a Control of Work System and a NEBOSH General Certificate would be desirable.
Ideally you will have experience in (fuels) hazardous operations and maintenance, preferably COMAH or MACR regulated, and be able to demonstrate a safe working record, compliant with safe systems of work and procedures. The ability to maintain a calm and effective persona in difficult situations is essential for this role.
You will possess excellent organisational, and communication skills and be able to work independently. Due to the multifaceted aspect of the role a proven ability to prioritise is essential as the post holder will be looking after multiple projects with differing deadlines. Furthermore, you will be expected to learn new processes, skills, and knowledge beyond what is expected in industry due to the requirements of our customer, the Ministry of Defence.
Individuals must be medically fit to undergo Breathing Apparatus and Confined Space training and operations.
Stage 1 Interviews: 3 February 2026
Stage 2 Interviews: 13 February 2026
The Organisation
The Oil & Pipelines Agency is a Public Corporation formed by the Oil and Pipelines Act 1985.
Our current primary purpose is to manage, operate and maintain 6 Naval OFD’s (Oil Fuel Depots) and 1 Petroleum Storage Depot in the UK, as well as overseas, on behalf of the MOD. We currently have around 200 employees in the UK.
The Benefits
30 days Holiday [Plus Bank Holidays]
4 x annual salary life assurance [after probation] & Group Income Protection Policy
Generous Pension Scheme
Group Healthcare Scheme (permanent staff only)
The Values
Innovation
We are creative and fearless in our work.
Accountability
We take ownership of our work and lead from the front.
Teamwork
We collaborate widely and build supportive environments.
The Values
PROTECT
PROTECT PEOPLE & THE ENVIRONMENT FROM HARM
RESPONSIBILITY
WE HOLD OURSELVES ACCOUNTABLE & ACCEPT OUR RESPONSIBILITIES AT ALL LEVELS
INTEGRITY
INTEGRITY, HONESTY AND AN OPEN CULTURE ENGENDERS TRUST
DIGNITY
BE CONSIDERATE AND RESPECTFUL TO OTHERS
EXCEED
WE STRIVE FOR EXCELLENCE IN ALL WE DO
Our Mission
To provide operational energy expertise in storage, supply, logistics and associated services, in order to enable resilience and operational advantage for UK Defence, allies and commercial customers.
Our Vision
To surpass the strategic and operational fuel requirements for our customer base, by expanding our service offering and geographical market. Offering effective operational/maintenance solutions, specialist consultancy and delivery of major capital projects. To make us the preferred partner in order to bring greater added value to their cost base for existing and emerging energy solutions. Delivery through:
Operational efficiency
Maintenance excellence
Effective project delivery
Specialist fuels consultancy
Documents
The Oil & Pipelines Agency humanresources@opa.gov.uk Head Office: St George’s House, Weevil Lane, Gosport PO12 1AP
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Privacy Policy
The Oil and Pipeline AgencyPrivacy Statement
This notice explains how The Oil and Pipelines Agency (OPA) obtains, uses and protects the personal information that it holds about applicants during the recruitment process. Contact details for Data Protection Officer are set out at the end of this notice.
OPA complies with Data Protection legislation.
The OPA is the "Data Controller" for the purposes of the Data Protection legislation. As the “Data Controller” we ensure we comply with the Data Protection legislation and only processes your personal data accordingly. We do not use a Data Processor, other than Cifas, although OPA could be considered a Data Processor where an application is submitted by an Agency on behalf of a candidate.
As defined by the General Data Protection Regulation (GDPR) The Oil and Pipeline Agency is the Data Controller and ultimately responsible for ensuring the data you provide is kept secure, processed correctly and that you understand your legal rights in relation to the data you provide.
What information do we collect from you?
We collect information that is specifically provided by you as part of an application process. We will collect the following (but not limited to):
Name, address, email, telephone number
CV (if applicable)
Equal opportunities monitoring information (defined as special categories data) - this information is purely for statistical analysis and monitoring purposes
Answers to application questions
Any other information you wish to provide in support of your application
What is personal information?
Personal information broadly means information that identifies, or which could identify (with other information that we hold or are likely to hold), a living individual. This includes any information provided to us by, or on behalf of, you.
What types of personal information might we hold about you?
We collect and process the information about you that you provide by filling in forms either electronically or through our online recruitment portal. We may also have information about you through correspondence with us, either directly with you or with an Agency handling your application with us, by telephone, email or otherwise. We may hold and process any or all of the following personal information about you:
Personal details such as your name, gender, age, date of birth, contact details (e.g. your address and postcode, email, telephone and mobile numbers), and identifiers such as your National Insurance number;
Employment details such as previous career history, termination details, job titles, training and qualification;
Information to confirm you eligibility to legally work within the UK;
Information about ethnic origin or other such data collected as part of our Equal Opportunities monitoring, which are not mandatory to provide.
Why do we hold this information?
We hold this information because we need it to process your application for roles within OPA. Without your personal information we cannot consider your application.
We may use unique identifier information, such as your National Insurance number, passport number, or email address for the purposes of sending communications to you and verifying your identity.
Using your information in accordance with Data Protection Laws
Data Protection Laws require us to meet certain conditions before we are allowed to use your personal information in the way described in this privacy notice.
We rely on a condition known as 'legitimate interests' in order to use this information in the way described in this privacy notice. We have legitimate interests in collecting and processing your personal information as we need this to process your application for roles in OPA.
We will keep the amount of personal information collected and the extent of any processing to the minimum.
We will only process ‘sensitive’ or ‘special categories' of personal information under the Data Protection Laws (e.g. information about your health) where you have explicitly consented to this by providing us with such information (such as Equal Opportunities Monitoring) or where there is an alternative legal basis for processing this information under the Data Protection Laws.
What do we do with the information?
We may use your personal information for a number of purposes relating to the processing of your application:
To consider your application and whether to select you for interview.
For internal record keeping of the recruitment process.
Complying with our legal obligations, any relevant industry or professional rules and regulations or any applicable voluntary codes.
Cifas membership - Insider threat database
The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by going to: www.cifas.org.uk/fpn or emailing HumanResources@opa.gov.uk and requesting a copy of the full fair processing notice.
What do we do with the information?
We may use your personal information for a number of purposes relating to the processing of your application:
To consider your application and whether to select you for interview.
For internal record keeping of the recruitment process.
Complying with our legal obligations, any relevant industry or professional rules and regulations or any applicable voluntary codes.
How long do we keep your information for?
We will hold your personal information on our systems for a maximum of 12 months following the completion of the application process, unless you are the successful candidate.
You will receive an automated email towards the end of the 12 month period, informing you that your personal information will be delete from our systems. You will have an opportunity to refresh you application, if you wish us to hold your information for any potential future vacancies. However, this can only be refreshed for a further year, at which point the automated email will be sent again.
Who do we share the information with?
Where appropriate for the purposes of processing your application we may share your information with:
The OPA management that are involved in the recruitment process for a specific role.
We may share feedback through an Agency, if your application was submitted by a 3rd Party on your behalf.
A Recruitment Agency may also be controllers under the Data Protection Laws, and they should have informed you of their Privacy Notices.
Where we store your personal data
The data that we collect from you will be stored in the UK.
Your rights in relation to your personal information
The accuracy of the information that we hold about you is important to us. If any of the information that we hold is inaccurate or out of date, please let us know using the contact details set out at the end of this notice.
You have a number of rights under the Data Protection Laws in relation to the way we process your personal data, namely:
To access your data;
To have your data rectified if it is inaccurate or incomplete;
To certain circumstances, to have your data deleted or removed;
In certain circumstances, to restrict the processing of your data;
A right of data portability, namely to obtain and reuse your data for your own purposes across different services;
To object to direct marketing (although we do not carry out direct marketing);
Not to be subject to automated decision making (including profiling), where it produces a legal effect or a similarly significant effect on you (we only use automated decision making in regard to your eligibility to legally work in the UK); and
To claim compensation for damages caused by a breach of the Data Protection Laws.
If you wish to exercise any of these rights, please contact the Human Resources Director (Data Protection Officer) using the contact details below.
We will aim to respond to any request received from you within one month from your request.
Please note that we may be unable to delete or remove your data whilst we still need this to process your application or to maintain the recruitment records in the event we are challenged on whether a fair process was utilised – see the section 'How long do we keep information for?' above.
Any complaints?
If you are not happy with the way in which your personal information is held or processed, please contact us using the details below. You also have the right to complain about data protection matters to the Information Commissioner's Office (ICO).
The ICO is the UK's independent body set up to uphold information rights. You can find out more about the ICO at:
We keep our privacy notice under regular review, and may change it at any time. We will tell you about any significant changes.
Contact us
If you have any queries about this privacy notice, or wish to exercise any of the rights above, or if you have any other questions about OPA’s recruitment process, please contact:
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